5 Tips for Booking the Perfect Entertainment for Your Event

Planning entertainment for an event might feel overwhelming—after all, you want the performance to be exciting, unique, and just the right fit for your crowd. Whether you're organizing a wedding, a birthday bash, a corporate party, or a festival, one thing's for sure: the right entertainment can make your event truly unforgettable.

At Celestial Circus Productions, we’ve brought fire dancers, LED stilt walkers, and roving fantasy characters to hundreds of events nationwide—and we’ve learned a lot along the way. We know what works, what doesn't, and what will blow your guests away.

Here are our top five tips to help you plan entertainment like a pro—without losing your mind (or your budget).

Tip #1 – Start with the Experience You Want Your Guests to Have

Do you want people to be wowed? To laugh? To dance? To mingle with a whimsical character?

Choosing your entertainment based on the feeling or energy you want to create will help guide everything else. For example:

• Want a magical or ethereal vibe? Think LED fairies or aerialists in dreamy costumes.

• Looking for high energy and excitement? A fire show or stilt-walking juggler is a crowd-stopper.

• Hosting a holiday or family-friendly event? Roving characters, games, or interactive workshops can bring joy to all ages.

Once you know the feeling, we can help you build the right show around it.

Tip #2 – Know Your Venue (And Its Rules)

Not all venues are created equal—and not all of them are fire-safe.

Indoor space with low ceilings? That’s probably not the place for dragon staff spinning. Outdoor space with no lighting? Let’s bring in the LED glow show instead. Some venues may require permits for fire performances or specific insurance—lucky for you, we help clients navigate that!

Pro tip: Send us a few photos or a layout of your space, and we’ll help you match the safest (and most impactful) acts for your venue.

"Event entertainment only works when it’s safe. A venue’s layout, ceiling height, and fire code restrictions all influence what’s possible—but with the right team, there’s always a creative solution.” — Jordan Flynn, Fire Safety Coordinator & Touring Event Tech

Tip #3 – Tell Us Your Vision (Even If It’s Just Vibes)

You don’t need to have every detail worked out. Just tell us what inspires you: “Think enchanted forest rave” or “like a Renaissance fair but neon” or “I want a fire goddess to greet my guests.”

The more you tell us, the better we can custom-tailor the experience. We’ve designed acts for everything from Bridgerton balls to circus horror nights—we love co-creating with our clients!

Tip #4 – Don’t Wait Until the Last Minute

We hate turning people away, but our most popular performers (especially for summer weekends or holidays) book up quickly.

Start early, even if you’re still confirming venue or guest count. Booking ahead gives you:

• More choices

• Time to customize

• Less stress as the date approaches

Trust us: future-you will thank present-you for being proactive.

Tip #5 – A Little Planning = Maximum Impact

It doesn’t take much to make an act feel like part of your world. A 10-minute fire show becomes a showstopper when it’s timed perfectly before a toast. A character becomes unforgettable when they interact with guests in the theme of your party.

Just a touch of thoughtful planning goes a long way—and we’re here to help every step of the way.

Ready to Bring the Wow?

Hiring a fire performer or circus act shouldn’t feel confusing or complicated—and it doesn’t have to be. At Celestial Circus Productions, we make it easy, magical, and perfectly tailored to your event.

📬 Contact us here to get started, or explore our Entertainment Services to find the perfect match for your next celebration.

Or leave a comment below and tell us what kind of event you’re planning—we’d love to help you dream it into reality.